Privacy Policy

At Evgenio, we are committed to safeguarding your privacy. This Privacy Policy outlines how we collect, use, store, and share your personal data to ensure transparency and security in all our interactions.

This policy explains:

The types of personal data we process
The purpose and methods of data processing
Who may have access to your data
How long your data is retained
Your rights regarding data protection

By reading this document, you will gain a clear understanding of how we handle your personal data when you visit our website, subscribe to our newsletters, or participate in our events.

1. Personal Data We Process

This Privacy Policy governs how we collect, process, and handle your personal data when you interact with our services. This includes:

Using our website
Registering for an event or purchasing related services
Subscribing to newsletters
Contacting us via email, phone, or other channels
Participating in our events and activities

We process your personal data to the extent necessary to deliver our services effectively. If you choose not to provide the requested information, we may be unable to process your registration, respond to inquiries, or fulfill contractual obligations.

Types of Personal Data We Collect

The personal data we may collect includes but is not limited to:

Full name
Job title and company name
Email address
Phone number
Company details and billing address

If you contact us first—via email, website forms, or phone—we process only the data you voluntarily provide. However, failing to submit required details may prevent us from completing your request.

Cookies and Website Tracking

We use cookies to enhance your browsing experience. These small text files store preferences, optimize site functionality, and improve user experience across devices (PC, smartphone, tablet). Additionally, we use cookies to:

Remember your settings for future visits
Analyze website traffic and performance
Track the effectiveness of marketing campaigns

For more details on how we use cookies and how you can manage your preferences, please refer to our Cookie Policy.

2. How We Use Your Personal Data (Purpose of Processing)

We process your personal data exclusively for legitimate business purposes, including:

Fulfilling contractual obligations – Processing registrations, providing event-related services, and managing customer relationships.
Responding to inquiries – Addressing your questions, requests, or concerns when you contact us.
Sending business communications – Notifying you about relevant services, upcoming events, special offers, and industry insights that may be of interest to you.

Providing personal data for contract fulfillment is a contractual necessity—failure to do so may prevent us from entering into or continuing an agreement with you. However, the provision of data for marketing purposes (such as receiving newsletters and promotional messages) is voluntary. You may opt out of such communications at any time by emailing databasemanager@evgenio.com or by using the unsubscribe option in any marketing email.

3. Who Has Access to Your Personal Data?

Your personal data is accessed only by authorized personnel within our company. However, to ensure seamless service delivery, we may share your information with:

Subcontractors and service providers – Third-party vendors (e.g., accommodation providers, event venues, IT service providers) strictly for the purpose of fulfilling our contractual obligations.
Public authorities – Law enforcement or regulatory bodies, when required by law.
Professional partners – Event sponsors, exhibitors, and industry organizations for the purpose of promoting similar products and services relevant to your interests.
Event participants – Other registered attendees may receive access to limited contact details to facilitate networking.

We do not sell or trade your personal data to third parties. If you do not wish to share your details with event partners or participants, please contact databasemanager@evgenio.com.

4. How Long Do We Process Your Personal Data?

We retain your personal data only as long as necessary:

For service delivery or contract performance – Throughout the duration of our relationship.
For legal and compliance purposes – As required by applicable laws (e.g., tax, accounting, and archiving regulations).
For legitimate business interests – Up to 10 years following the conclusion of our contract, to maintain records for legal defense or regulatory audits.

Upon expiry of the retention period, we securely delete or anonymize your data.

5. How Is Your Personal Data Secured?

We implement technical, organizational, and administrative safeguards to protect your personal data from:

Unauthorized access or disclosure
Loss or misuse
Alteration or destruction

Security measures include data encryption, access control systems, and secure data storage. We also conduct regular security audits to ensure compliance with best practices.

6. Do We Process Children's Personal Data?

Our services and website are not intended for individuals under 16 years of age. We do not knowingly process or collect personal data from minors.

If we discover that we have inadvertently obtained data from a child under 16, we will delete it immediately. If you believe a minor has provided personal information, please contact us at databasemanager@evgenio.com.

7. Your Rights Regarding the Protection of Personal Data

As a data subject, you have several rights concerning the processing of your personal data. These rights include:

Right of Access – You may request confirmation of whether we process your personal data and obtain details about how it is used.
Right to Rectification – If your personal data is inaccurate or incomplete, you can request that we correct or update it.
Right to Erasure ("Right to be Forgotten") – You can request the deletion of your personal data under specific circumstances.
Right to Restriction of Processing – You may request the limitation of data processing in certain situations, such as when disputing its accuracy or lawfulness.
Right to Data Portability – You can request to receive your personal data in a structured, machine-readable format or request that it be transferred to another data controller.
Right to Withdraw Consent – If processing is based on your consent, you may withdraw it at any time without affecting the lawfulness of processing prior to withdrawal.
Right to Object – You may object to processing based on legitimate interests, including direct marketing.
Right to Lodge a Complaint – You have the right to file a complaint with the relevant data protection authority if you believe your data is being misused.

You can exercise any of these rights by contacting us at databasemanager@evgenio.com. Below, we provide a detailed explanation of each right.

Right of Access to Personal Data

You have the right to request confirmation of whether we process your personal data. If we do, you are entitled to information about:

The purposes of processing
The categories of personal data involved
The recipients or categories of recipients who may access your data
The expected retention period
Any automated decision-making, including profiling
Your rights regarding rectification, erasure, restriction, or objection

Right to Rectification

If your personal data is inaccurate or incomplete, you may request that we correct or update it without undue delay.

Right to Erasure ("Right to be Forgotten")

You can request the deletion of your personal data if:

It is no longer necessary for the purposes for which it was collected.
You object to processing, and there are no overriding legitimate grounds.
The data has been unlawfully processed.
Legal obligations require its deletion.

However, we may retain certain data if required by law or for legitimate business purposes, such as regulatory compliance or legal defense.

Right to Restriction of Processing

You have the right to request a restriction on processing in certain circumstances, meaning we can store your data but not actively process it. This applies if:

You dispute the accuracy of the data, and we need time to verify it.
The processing is unlawful, but you prefer restriction over erasure.
We no longer need the data for processing, but you require it for legal claims.
You have objected to processing, and we are assessing whether legitimate grounds override your request.

Once the restriction is lifted, we will notify you before resuming processing.

Right to Data Portability

If your personal data is processed based on consent or a contract and is carried out by automated means, you have the right to:

Receive the data in a structured, commonly used, and machine-readable format.
Request that we transfer your data directly to another data controller where technically feasible.

Right to Withdraw Consent

If we process your data based on your consent, you can withdraw it at any time by sending an email to databasemanager@evgenio.com with "Revocation of Consent" in the subject line.

You can also withdraw consent by clicking the unsubscribe link in our marketing emails. Withdrawal does not affect processing carried out before your request.

Right to Object

You may object to data processing based on our legitimate interests. If we do not have overriding legitimate grounds to continue processing, we will cease processing your data.

If your personal data is processed for direct marketing, you have the absolute right to object, and we will immediately stop processing it for such purposes.

Right to Lodge a Complaint

If you believe your rights have been violated, you have the right to file a complaint with a data protection authority. We encourage you to contact us first at databasemanager@evgenio.com, and we will do our best to resolve any concerns.

Policy Updates

We may update this Privacy Policy from time to time. Any changes will be published on our website at https://www.evgenio.com. If significant updates are made, we will notify you accordingly and, where necessary, seek your consent.

Effective Date: February 10, 2025

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